Case Study
Otakon
Project Type
Corporate Event
Otakon is an annual celebration of Asian pop culture, including anime, manga, music, movies, and video games, held in Washington, D.C. for over 45,000 attendees.
Services
Technical Specs
Cue to Cues
Rehearsal Management
To-Scale CAD Drawings
3D Renderings
Event Rigging Design
Stage Look and Scenic Direction
Audio, Lighting and Video Services
To-Scale CAD Drawings
3D Renderings
Event Rigging Design
Stage Look and Scenic Direction
Audio, Lighting and Video Services
The Challenge
Otakon brings together more than 45,000 attendees each year across the Walter E. Washington Convention Center, the attached Marriott Marquis, and the outdoor lawn space. Nearly 40 rooms operate simultaneously, each requiring consistent AV quality and support. The programming is media-heavy, featuring manga and anime screenings in unique, old-school video and DVD formats. Organizers looked to Bright AV to refresh the main events room, which had not been updated in years, to deliver a new experience for attendees.
The Solution
Bright AV partnered with Otakon and their third-party meeting planning team to create a cohesive, high-quality AV experience across the entire event footprint.
Designed a new stage and rigging setup for the main events room
Tailored AV solutions for vintage media playback
On-site team of 35 to 40 people working closely with presenters to ensure comfort and confidence
Attendees
Rooms Running Simultaneously
Onsite Technical Team Members
“
Bright AV elevated our event to a new level. Every space looked and sounded incredible, and the consistency across so many rooms made the attendee experience seamless. Our presenters and audience could feel the difference.
Otakon
OUR WORK